Compliance is more important today than ever before. With the increase in legal requirements and internal regulations, it is becoming increasingly difficult to ensure that employees comply with the rules. At the same time, the pressure on budgets makes it harder to guarantee efficient support.
With Rule Keeper, we provide help where legal, compliance, and tax departments usually experience most demand: answering recurring legal questions.
Smart automation of decision-making processes can lead to a noticeable reduction in workload in these areas. At the same time, this creates real added value for employees seeking advice: User-friendly web applications make it possible to resolve legal questions quickly and securely, anywhere and anytime. Read more about the advantages and opportunities Rule Keeper offers and try it for yourself!
Ensuring compliance and documentation
Efficient use of resources
Reduction of repetitive work
Easy-to-understand provision of legal know-how
Accessibility at any time and any place
Acceleration of processes
Our Rule Keeper applications are simple questionnaires that present even complex legal issues in an easy-to-understand format and guide the end user through securely.
For this purpose, a team of subject matter experts creates a decision tree based on an if-then principle (if the answer to question 1 is “yes”, move on to question 3, otherwise go to question 2). A large amount of legal work is based on this principle.
Thus, Rule Keeper does not belong to the family of Artificial Intelligence (AI) based applications. But this is precisely where another of its strengths lies (for other advantages of decision automation, see above). Software applications that work with machine learning, for example, usually require not only a very large amount of data, but also a lot of time and sufficient human resources. It is frequently the case that all three factors are lacking.
By contrast, once the decision-making process – i.e. the initial legal question – has been worked out by the lawyers, the Rule Keeper application can be used within a very short time. No data and no training needed – neither for the machine nor for individuals.
Our Rule Keeper applications are highly customisable and start exactly where there is the greatest need. This might be a complex issue or a very simple one, but it is likely to be one that causes a large amount of work for the departments concerned. Even small, seemingly inconspicuous solutions can have a major impact on everyday work.
Customisability allows us to achieve a particularly high level of user satisfaction among end users and make the best possible use of the potential of automation.
While many things are achieved by simply automating the decision-making process, our applications can do a lot more. Various features allow a noticeable optimisation of previous processes and the implementation of even highly complex issues. Automatic email notification or the simultaneous creation of documentation are particularly worth highlighting, especially in connection with compliance issues. The handover function also allows the automation of multi-level approval processes within the company. And it is possible to implement calculation and scoring models.
In the background there is a no-code platform which our lawyers themselves use to build the applications as experts in their respective fields. Our colleagues have been specially trained for this purpose and always work together with our Legal Tech team, which has product management experience in the field of software development. This not only ensures optimal technical support, but also that project and process management is in the best hands.
No programmers are needed to develop Rule Keeper applications. As a result, the development process itself increases in professional quality, because our experts start with implementation immediately, and there is no need for knowledge and experience to take a detour via another interface. Linguistic and technical barriers between programmers and lawyers are eliminated.
In addition, we can adapt the applications in a particularly agile and flexible manner, accelerating the work process. How long this ultimately takes depends above all on the complexity of the respective use case. Usually a first prototype is developed within a few days of the initial workshop with the customer, the final product is then ready for use after further feedback loops within just a few weeks.
As individualised web applications, Rule Keeper applications can be easily embedded, for example, in the intranet or on your own website. You can see what this embedding can look like in our illustrative examples below.
A first pilot can be implemented very quickly. For long-term use of Rule Keeper applications, you will need your own licenses with the no-code platform operator. After completion, our Rule Keeper applications are then transferred to your own customer environment. This means that all data is processed in your own customer environment. In addition, you can customise your Rule Keeper applications yourself, if you wish, and access data analysis and documentation at any time. We will discuss which version is the most suitable for your specific case during the initial workshop.
There are many use cases for which we can build suitable Rule Keeper solutions. We see a particularly large number of use cases in the areas of tax, legal, compliance, and data protection. However, since Rule Keeper applications are often aimed at employees in other areas, we also see great potential in our applications as a connecting element between departments. We are rarely able or want to look at a use case in isolation.
In this respect, our Rule Keeper applications should ideally be developed and used in an integrated way. Since our tools not only answer questions, but also support and improve processes, they can also act as a link to support collaboration between different areas.
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